10 Common PowerPoint Problems and Their Solutions
Looking for quick answers to 10 common PowerPoint questions? Questions
answered range from information you should read before you do
anything in PowerPoint to problems converting your presentation to
should I do before I start playing with PowerPoint?
can I find the latest Powerpoint viewer?
this link: Download
the viewer While this is the most recent viewer, it does not
support features for PowerPoint 2000 or PowerPoint 2002. It is
not the version that shipped with Powerpoint 2000, but a newer
I try to convert my presentation to HTML, it dies. How do I get
around the problem?
find the slide causing the problem by looking at your HTML
folder. There should be a series of graphics files. If there
aren't, it died on the first slide. If there are, it died on the
last slide it made a file for. This doesn't always work, but when
it does, it saves considerable time. Now that you know which
slide is the problem, recreate that slide and delete the original
one. Common problems include a graphic over the edge of the
slide, a graphic that has been corrupted, and a slide that has
option, suggested by Mark Anderson of Portsmouth, UK, is to look
into Steve Rindsberg's PPT2HTML utility, which can be found at
Steve's site. Mark beta
tested the tool, and strongly recommends it.
can I get my presentation to always start in "Show"
the extension of the PowerPoint file from ".ppt" to
can I create better handouts than those made with PowerPoint?
the Send to Word feature (found under "File" ->
"Send to" ->" Word"). This option will
allow you to send your presentation to Word and work with it
there to add headers, footers, title pages, tests, and whatever
else you need. However, it is a one way transfer, not a link.
need to make a screen map or summary of my presentation slide
pictures. How do I do it?
following is a low tech solution that requires nothing but a
graphics tool and a screen shot tool.
all the slides in the slide sorter view
the size of the slide (view percent in the upper left corner)
until you have the size you want
shot each page of slides
PaintShop Pro or other graphics tool to merge the screen shots
into one picture
does my screen go black if I stay too long on one slide while
is generally caused by either the energy setting or the
screensaver setting being too short for presentations. I suggest
you turn both of these options off while presenting to eliminate
any chance of this.
PowerPoint file size suddenly just increased. Why?
first thing to check is: Do you have "Fast Saves"
turned off? If not, turn them off, NOW! Next: Did you
accidentally save your presentation as a PowerPoint 95 version?
PowerPoint 95 did not have any file compression, so will increase
the size. Third: Did you add graphics to the file? Were they
optimized? If none of this fixes the problem, reboot the machine.
If the files are still bloated, copy the slides to another file
and re-save it. In this last case, you are likely to be close to
a corruption problem that can be prevented, but not explained.
more than one user update a presentation at a time?
Only one person can be in a presentation at a time. If you need
to have several people working on creating the same presentation,
split the content into multiple files. Have each person work in
one file. When everyone is done, pull everything together into
one file and test that all works and looks good.
do I get an "Out of Memory" error when I try to use the
Organization Chart tool in PowerPoint 2000 or older?
tool has many known bugs in it. This one is caused by having too
many fonts installed on your system. Too many in this case is
defined as more than 500, but the problem has been known to occur
on systems with as few as 200 fonts as well. If you wish to use
the tool, create a folder for your fonts and move some of them
there. A better option is to use the AutoShape tool and the
connections that are created via those elements to create your
chart by hand.