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OneNote Stationery


    OneNote Stationery: An Overview

    OneNote stationery exists to help you organize your notes. The pieces of stationery are a way to jump start your note taking. Learning how and when to use or create stationery can help you be a better note taker and make OneNote even easier to use.

    Stationery pages have many uses. They can help you organize the output of your weekly meetings. They can help you keep track of your to-do list items. They can help you take class notes. But even more than that, they can help you express your personality and creativity.

    What is stationery?

    OneNote stationery pages are special note pages that have backgrounds, pre-placed note holders, pre-built lists, and anything else you want. These pages are created to save you work while doing repetitive tasks, to make it easier to find information on a page, or even to just make your notes look better.

    Just as with a regular notes page, stationery pages have elements on both the content area of your note page and the title area of your note page. Some stationery pages even come pre-named.

    Why use it?

    Stationery is created for a wide variety of reasons, but the most common ones are:

    • To save time and effort
    • To organize note page content
    • To make it easier to find specific notes

    Let's look at a few examplesÂ….

    Example 1: Team reporting

    You are the manager of a 12 person team. Every week, each member of your team needs to send in a progress report. Until now, each member has submitted a Word document that never seems to contain quite the same information from week to week. You have a standard Word file for every one to use, but it is really getting unwieldy.

    Since your team has started to use shared OneNote files for tracking to-do items, action items, and task progress, you decide to ask them to use OneNote to create their weekly reports as well. You have, however learned from experience and don't want to give them free reign to create the notes they turn in.

    Instead, you go to the list of stationery files that come with OneNote and find that the "Project Overview" stationery page (in the Business category) is pretty close to what you want. You decide to use it. To allow your team some flexibility, you tell them to put any additional information in the right hand column of the note page.

    Example 2: Teacher's helper

    Your school has decided that every student will have a laptop or tablet computer for use in class. Each of the computers will have OneNote installed. To try out the new program, your class has been selected to keep all class notes in the program.

    To make the process smooth, you look through the Academic stationery pages to see if one will work with your class. You start the year telling the students to take notes on the generic "Detailed Lecture Notes" page. As the class goes along, you target the stationery page and distribute it to the class. By the end of the semester, you find that many of the students learn the best when you give them a stationery page targeted to the day's content and have them take notes on pages based on that page. In fact, you discover that you are more prepared than usual when you use the same stationery page to create your lesson plans. Substitute teachers are able to follow the curriculum better. All in all, the new program has been a success.

    Example 3: Bid Tracking

    You run a client based business. In order to track what you are doing for each client, you have a notebook that tracks who, what, when, and where for each stage of your project. Instead of using the notebook, you want to use OneNote.

    You find that by combining existing pages from the Microsoft site with your targeted needs and logo, you can create note pages that are not just easy to use and track, they also can be shared with clients quite easily.

    As you work with your new notes pages, you also discover that having a standardized stationery page helps you collect the information you need in a more organized way. The standardization makes it easier to see if you are missing any information when you are done.

    What stationery comes with OneNote?

    The stationery that comes with OneNote is broken down into 6 categories:

    • Tablet PC: Stationery pages that are specifically sized for use with the Tablet PC. There really aren't many differences between these and the other stationery sets other than the fact that they are set up to work with the Tablet screen in either portrait or landscape mode.
    • Planners: Pre-designed to-do list trackers
    • Decorative: Pages with differing backgrounds and graphics to match the notes content for the page. These pages have graphic backgrounds including computer pieces, notebook paper, rainbows, day planner edges, cooking utensils, and many more.
    • Business: Most of the default business pages are for taking meeting notes in a variety of ways. There is also a page for creating and tracking project information.
    • Blank: Different sized, colored, ruled, and gridded pages. Each of these page types can also be set via File--> Page Setup. (By the way, this is the one set of stationery pages you can apply after the page has been created. If you bring up the Page Setup task pane, you can change the size, margins, rule lines and colors, and background color for the page you are currently using.)
    • Academic: Pages for taking classroom notes. The default ones are set up to handle lecture notes, but there are others available.

    How do I access and apply the stationery?

    Ok, so I've convinced you that you need to start playing with the stationery. Let's start with the most basic information: How do you find and use it with OneNote.

    To add a new page based on stationery, click the drop down arrow to the right of the new notes page tab or go to Format--> Stationery this brings up the Stationery task pane. You can also get to this task pane by doing File--> New, then clicking the stationery link at the bottom of the New task pane.

    Once you have the Stationery task pane visible, the next step is to select the stationery you want to use. Each category of stationery is shown in bold on the task pane. To see the individual stationery pages for each category, click the plus sign to its left. Click the stationery page name and a new notes page will open with the format you choose.

    If you are working with an existing page, you cannot easily apply a stationery page. What you will need to do is to create a new page and move all of your notes from the existing page to the new one. The exception are the blank stationery changes noted earlier.

    When you create a new section, it will default to pages with no default stationery page. If you know that all the pages in a certain section are going to need to be based on a particular piece of stationery, use the Stationery task pane to set up a default stationery page for the section. You can do this one of two ways: Either use the drop down list at the bottom of the Stationery task pane or right click the stationery page in the list and select "Set as default for this section".

    Where is the Stationery stored?

    Each category of stationery pages are stored together in a .one file. These files can be found on your hard drive in the C:\Program Files\Microsoft Office\Templates\1033\ONENOTE\Stationery folder. When you create your own stationery, it will automatically be placed in the My Stationery category.

    Want to know more about OneNote?

    This article is excerpted from my Eclectic Academy OneNote class. To learn more or to enroll, check out the EA site!